Databases and Clinical Records

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Clinical Trials and Sample Repositories

Velos eResearch is an integrated software system for managing clinical trials. The software links to the UCSD Health System’s Epic Electronic Medical Record System to provide improved information and integration for clinical research projects. One module within this platform, called eSample, will track biological samples and link them to the Electronic Health Record. A robust support team assists investigators in implementing their protocols, study budgets, and calendars. Velos eResearch is a web-based system that supports

  • Creation of budgetsvelos-logo
  • Creation of protocols with calendars
  • Scheduling of subjects
  • Electronic case report forms
  • Tracking visits and events
  • Creation of invoices
  • Reporting

Simple Studies and Surveysredcap-logo

  • REDCap (Research Electronic Data Capture) is a secure, web-based application for building and managing online surveys and databases.
  • With REDCap's streamlined process for rapidly developing projects, an investigator may create and design projects using 1) the online method from his or her web browser and the Online Designer; and/or 2) the offline method by constructing a 'data dictionary' template file in Microsoft Excel, which can be later uploaded into REDCap. Both surveys and databases (or a mixture of the two) can be built using these methods.
  • REDCap provides automated export procedures for seamless data downloads to Excel and common statistical packages (SPSS, SAS, Stata, R), as well as a built-in project calendar, a scheduling module, ad hoc reporting tools, and advanced features, such as branching logic, file uploading, and calculated fields.

Electronic Health Record Queries

The Clinical Data Warehouse for Research (CDWR) pulls a subset of the data from the Electronic Health Record system and allows investigators to query patient information in a HIPAA-compliant manner. The data are primarily drawn from UC San Diego Medical Center's Clinical Data Warehouse, which contains data from more than 2.4 million patients collected during the last two decades, and represents 5.8 million outpatient visits, over 130,000 Emergency Department visits, and over 1.8 million inpatient admissions.

Data Extracts from Structured Information (DESI) in electronic health records is a service that identifies specific patients, and extracts identified, de-identified, or limited patient-level datasets from electronic medical for clinical research projects. An approval by the Institutional Review Board (IRB) is required for extracting identified and limited datasets. Our support team will execute queries on CDWR and return results to users, as approved by their IRB protocols. Click on the "Request ACTRI Services" button above for more information.

If only counts of patients matching certain criteria are required, please use the UCReX data explorer tool. To request an account, please fill out a Service Request Form.

NOTICE: If you plan on collecting data for the purpose of human subjects research, your project must be reviewed and approved by your Institutional Review Board.